Friday, February 23, 2018

Steps on how to apply for PRC License Renewal (with or without CPD units)

(Last Update: November 5, 2018)

February is my birth month and for 2018, this also means my CPA license will expire on my birthday! I have been preparing for this month since last year because I know that the Continuing Professional Development (CPD) Act of 2016 has taken effect already. 


Maintaining an active license is one of my main goals as a professional. Sadly, the CPD requirements are indeed really challenging to comply. Let me share here how I apply for PRC License Renewal. Also, I am so glad to know that Professionals can still  apply for renewal this year even if you have not secured CPD Units. Do you know this? Just read on. 

SECURE CPD UNITS AND CORRESPONDING CERTIFICATES

Fortunately, I am employed in a company that is accredited as a CPD Provider. With the sets of training and seminars conducted internally/initiated by the company, employees with CPA license can request for CPD units Certification.


In your case, you may inquire your Recruitment/HR/Training teams to check if your company can apply/has applied for accreditation. I have come across an article stating that:

'To address the concerns on the inaccessibility of CPD providers, Chua Chiaco said the PRC was waiving registration and accreditation fees of government agencies, state universities and colleges and government-owned and controlled corporations that would apply as CPD providers in exchange for providing free training and seminars to their employees.'
SOURCE: http://newsinfo.inquirer.net/921563/professional-regulation-commission-continuing-professional-development-act-sen-antonio-trillanes-iv


STEPS to APPLY for PRC LICENSE RENEWAL (with or without CPD units)

Step 1
-  Visit
online.prc.gov.ph


Step 2
The page lists down available online services. The following pop-up messages will show. Click OK on each wind0w:




Step 3 -  Click on REGISTER tab and fill in the needed information. Hit SIGN UP NOW button once ready. (Make sure to remember your password as you will need this in logging in together with your email address)






Take note of the password requirements: 












Step 4 - Click on Sign In tab and enter your login credentials





















Click OK / Proceed on the next pop-up messages:










Step 5 - Complete your Profile. Be ready with a soft copy of your 2x2 photo.








Click Save Information button once ready. 

 Hit YES on the Confirmation window.


Click PROCEED on the Photo Requirements window. 











Step 6 - Click on Select Transaction and choose RENEWAL. Enter needed information and hit PROCEED

Depending on your renewal status and data, you may receive the following notices:

(IMPORTANT NOTE: The following screenshots and steps are taken from http://online.prc.gov.ph/assets/__src/LERIS-ONLINE-STEP-BY-STEP.pdf ) Author could not proceed own screenshots since renewal has been made.


Step 7 Set Appointment. Select your preferred PRC Service Office where you want to process the renewal. Fees will automatically be computed on the right side of the page. 



Step 8 - Choose Payment Option to complete transaction.
Should you have access to Landbank e-payment portal, you may pay the total amount as shown below.


Step 9 - Print the Transaction Details.


Step 10 - Print the Application for Professional Identification Card (PIC) form: 
















Visit the PRC service center you selected and submit the requirements: 

a. CPD Certifications, if applicable. If it is your company that provided the certificates, make sure to take note of the CPD Provider Accreditation No. 

b. Photocopy of the above certificates. 
c. Printout of the  PIC Renewal Form from Step 9

IF YOU DO NOT HAVE CPD UNITS YET, YOU CAN STILL PROCESS/RENEW YOUR PROFESSIONAL IDENTIFICATION CARD (PIC) UPON EXECUTION OF AN UNDERTAKING (WAIVER) STATING THAT YOU WILL COMPLETE THE REQUIRED CPD UNITS FOR THE NEXT COMPLIANCE PERIOD. Note that this can only be availed until December 31 of 2018. 

NOTE: PRC's clarification on Senate Bill No. 2073 mentioned that the undertaking can be availed until the end of 2019 but I could not find a supporting memo or announcement. But Hey! This is good news!
https://www.prc.gov.ph/article/clarification-senate-bill-no-2073/3680


Here is a portion of the PIC Renewal Form showing the UNDERTAKING. Again, this is part of the PIC Renewal Form. 

You may access the file here (from PRC website - indicated for viewing purposes only) 
https://s3-ap-southeast-1.amazonaws.com/leris/pic.pdf

Visit the following links for more information: 
http://www.prc.gov.ph/uploaded/documents/CPD%20FAQs%201418.pdf

Portion of the FAQs: 

http://www.prc.gov.ph/uploaded/documents/ANNEXJ-MATRIXFORGRANTINGCPDCREDITUNITS(updated).pdf


I hope the above points help. Let me know in the comment section below if you have questions. I will be glad to share with you my insights based on my experience in processing my PRC license renewal. You can browse the PRC website for more (detailed) information.


IMPORTANT NOTE: 
All necessary information are sourced from http://www.prc.gov.ph/. If in case there are changes in the procedures implemented by PRC, this article will not be updated real time. However, I will still do my best to keep this updated. Visit the PRC website for additional references. 


Here's my license, renewed. I'll be smiling all through out the day. 


Special Thanks to Joe Valenzuela for generously providing input on this article. :)

Reactions:

57 comments:

  1. Hello po, ask ko lang po if ever na January 2019 pa ung expiration ng cpa license ko, pwde po ba kaya na mag early renewal na like before December 2018 para pwde ko pa po maavail ung undertaking? Thanks po.

    ReplyDelete
    Replies
    1. Hello! Yes, pwede ka mag-early renew as long as it is less than a year before the expiration date. I think mas okay kung magprocess ka na ng renewal as early as this month or sa June (6 months before expiration) para wala pang changes sa rules, so far hehehe d kasi natin alam, baka may bagong ilabas na requirements or what :)

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    2. You're welcome! :) Happy Weekend!

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  2. This comment has been removed by the author.

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  3. Expired na po license ko last Dec 2017. I have 0 cpd units earned. Can i still renew or mag apply na sakin ung min of 20 cpd units to renew? Thank yoy

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    Replies
    1. Hello. Not so sure about this ha - pero I think since sa 2018 ka nag renew, applicable na sayo ung required CPD units. Better avail of the 'undertaking' para marenew mo na ang PIC mo then continue mo lang ang pag-acquire nung CPD units.

      Hopefully may positive change na sa CPD law (like baba-an or other easier ways) within 2018 or next year. Nabasa ko may bill na nafile to repeal the law.
      http://www.thesummitexpress.com/2018/02/house-bill-filed-to-abolish-cpd-law.html

      Delete
  4. Mageexpire na po this year ang license ko. Wala pa po akong naeearn na cpd units. Makakapagrenew pa po ba ako kahit wala akong masubmit na cpd units? Thanks.

    ReplyDelete
    Replies
    1. Yes! Pwd ka pa mag-renew. You can follow the steps above para makaregister ka online and print the PIC renewal form. Doon ka pwd mag-sign for the Undertaking. This means na pwd ka marenew this year without CPD units submitted but the required units will be carried over sa next renewal mo. (Hopefully may changes sa CPD Law sa next renewal mo na hehehe)

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  5. Good day po. What if expiration of license was 2015,Kaya pa po ba ma renew this year? Thanks much

    ReplyDelete
    Replies
    1. Not sure - but you can register online kasi napansin ko may automatic calculation dun kung magkanu babayaran mo including charges sa late. :) So try mo lang! Register ka online para makapagpa-sked ka ng appointment for renewal. I'm positive na pwd ka magrenew this year habang pwd pa ung 'Undertaking'.

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    2. Thank u so much ma'am and will try po ��

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    3. You are welcome! Wish you all the best! :) Sana marenew ng walang problem ang PIC mo.

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  6. Hello po, 2006 pa po expire yung cpa license ko po. Pwede pa po ba akong magrenew online?

    ReplyDelete
    Replies
    1. Hi! Honestly, I am not sure if need ba talaga pumunta sa PRC office sa ganyang scenario. My hunch is, you can follow the steps above para maka-register online and pa-schedule ng appointment. Meron kasing portion dun na mag-kacalculate ng fees mo (charge + renewal fee). Let's see if may advice dun na d pwd or if may warning ba na need punta ka sa office. So check mo. Let me know magkanu ang nacompute na babayaran mo :) para mainform dn ako. Thanks!

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    2. ang alm ko po pwede po irenew may additional charges nlng sa penalty..

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    3. Thanks Anna Karen sa input! :D

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  7. Hello po. Thank you for a very informative post! �� magtatanong po sana. Nasa Dubai po ako, pa-expire ang license on Nov 2018 with zero CPD units. Is it possible to process the renewal?

    ReplyDelete
    Replies
    1. Hello Czarmaine. You're welcome! Thanks you checking out the article.

      I found this in their FAQ doc:
      6. How about the licensed professionals who are working overseas?
      > Licensed professionals working overseas may attend trainings/seminars conducted by the foreign
      chapters or affiliates of accredited CPD Providers. They may also attend trainings/seminars conducted by
      non-accredited CPD Providers and apply for credit units under Self-Directed Learning and/or Lifelong
      Learning.

      http://www.prc.gov.ph/uploaded/documents/CPD%20FAQs%201418.pdf

      I have the following points/suggestions to your question:
      A. Can you please log in in the PRC website and register/complete your profile? Do you see any PRC office near you?
      - If yes, you may continue the renewal online then process it in the office you noted near you (abroad).
      - I wanted to replicate the steps but it is no longer allowing me as I have already renewed my PIC.

      B. If option A is not feasible, I have gathered this process via my readings/researches :)
      - You register online and set up an appointment.
      - Choose which PRC office (mine is Rob Galleria) you want to renew
      - You will then be requested to pay the fees based on the reference number.
      IMPORTANT: How will you pay the fee and renew it since you are not in the Philippines?
      You can ask a friend or family member to first pay the fees in a bayad center or other payment options. After payment, send a scanned copy of the PIC renewal form (with your signature and the signed undertaking) and the scanned copy of the authorization letter. Your friend will be the one to process the renewal on your behalf.
      (I AM NOT SURE IF A SCANNED COPY WILL DO FOR THE AUTHORIZATION LETTER AND THE PIC FORM. This needs to be verified by PRC representative)

      I am still researching if there are other ways aside from the above for overseas professionals. :)


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    2. hi.. just additional info po you may send an authoruzation letter and copies of id including ur original prc id.. if possible much better po yun consularized spa..

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    3. Wow! Salamat sa info. Ngresearch ako further kasi now ko lang narinig ang consularized:
      http://phdocuments.com/what-is-a-consularized-special-power-of-attorney/
      Unlike a regular Special Power of Attorney (SPA) where you only need a lawyer to notarize the papers, the Consularized SPA needs to be brought to the Philippine Embassy in the country where the person involved is located.

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  8. How about for OFW, still need CPD Hour for PRC renewal? Thank you in advance!

    ReplyDelete
    Replies
    1. Hello. Yes, I think so. OFWs are still required. I got this from PRC website's FAQs:
      I found this in their FAQ doc:
      6. How about the licensed professionals who are working overseas?
      > Licensed professionals working overseas may attend trainings/seminars conducted by the foreign
      chapters or affiliates of accredited CPD Providers. They may also attend trainings/seminars conducted by
      non-accredited CPD Providers and apply for credit units under Self-Directed Learning and/or Lifelong
      Learning.

      http://www.prc.gov.ph/uploaded/documents/CPD%20FAQs%201418.pdf

      I have the following points/suggestions to your question:
      A. Can you please log in in the PRC website and register/complete your profile? Do you see any PRC office near you?
      - If yes, you may continue the renewal online then process it in the office you noted near you (abroad).
      - I wanted to replicate the steps but it is no longer allowing me as I have already renewed my PIC.

      B. If option A is not feasible, I have gathered this process via my readings/researches :)
      - You register online and set up an appointment.
      - Choose which PRC office (mine is Rob Galleria) you want to renew
      - You will then be requested to pay the fees based on the reference number.
      IMPORTANT: How will you pay the fee and renew it since you are not in the Philippines?
      You can ask a friend or family member to first pay the fees in a bayad center or other payment options. After payment, send a scanned copy of the PIC renewal form (with your signature and the signed undertaking) and the scanned copy of the authorization letter. Your friend will be the one to process the renewal on your behalf.
      (I AM NOT SURE IF A SCANNED COPY WILL DO FOR THE AUTHORIZATION LETTER AND THE PIC FORM. This needs to be verified by PRC representative)

      I am still researching if there are other ways aside from the above for overseas professionals. :) I hope the above points help.

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    2. First of all, I really appreciate your effort. This is such a big help for me.

      For option A: It is not working as there is no PRC Office abroad.

      For option B: I have 2 clarifications:
      1. It is confirm/sure that my family member
      can claim my PIC in their branch?
      2. If yes, how will they assess my CPD Hour
      (certificates) as all of these I got
      here abroad.

      Delete
  9. Hi! I am happy that this article is helping fellow professionals :)
    I saw this in PRC re claiming the PIC https://www.prc.gov.ph/registration/?id=29
    On the scheduled date, the professional or his/her duly authorized representative must present claim stub to the Registration Division. He/she shall also present the Official Receipt showing payment of the renewal fee and sign an acknowledgment of receipt of the PIC. When the PIC is claimed by a representative, the said representative must also present together with the official receipt a *letter of authority or **Special Power of Attorney from the professional.


    NOTE:
    *PRC-registered professional acting as representatives may transact with PRC upon presentation of Authorization Letter and his/her professional ID.

    **Representatives filing the application and claiming the professional ID in behalf of the professional must present Special Power of Attorney and valid identification of the professional and the representative.

    Regarding #2, I am not sure how but I got this on their FAQs
    12. When will the CPD Program earn CPD credit units?
    > After evaluation of the concerned CPD Council of the CPD Program, the CPD credit units will be given.

    Based on experience, the PRC staff only received my CPD certificates issued by our company (a PICPA- accredited CPD vendor). They verified the CPD Provider Registration number and proceeded in processing the PIC renewal. :) Hope that helps :)

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  10. Hi! Thank you for sharing your experience in renewing your license. I have certificates of seminars/workshops which were not conducted by CPD accredited providers. I would just like to ask where I can have them assessed to know which of them would be possibly credited. Also, is there a time frame for the previous seminars/workshops attended which can be credited? Thank you so much! ^_^

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    Replies
    1. Hello! Sorry, but I do not have the answer to your question. However, I got this info from the PRC FAQ

      14. Under the Self-Directed Learning and/or Lifelong Learning track, what do you mean when you say that the
      prescribed fee is ₱ 1,000.00 per application?
      > A professional shall collate all activities he/she has undergone or attended to from a non-CPD Provider
      three (3) years prior to the renewal of his/her Professional Identification Card (PIC) and apply one time to the concerned CPD Council. The CPD Council will convert such activities to CPD Credit Units and the
      professionals will be entitled to a Certificate of Credit Units Earned.

      http://www.prc.gov.ph/uploaded/documents/CPD%20FAQs%201418.pdf

      Not sure but it seems that you can still apply/present the certificates to the CPD Council. Though I don't know who to approach re the CPD Council. I think it is best that you call PRC or drop by any service center to inquire (if your sched permits).

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    2. Thank you, thank you! Do they have a specific or required paper size if I were to print my application form? Thanks again! :)

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    3. Hi. I used A4 paper size so the entire form will fit. I think you can minimize the size of the form (soft copy) before printing so it will fit short bond paper but I did not bother hehe. Actually, I could not find any guide in PRC website on the paper size requirement so it is possible that A4 or short bond will do. For my CPD certs, our company's HR printed it in short bond paper (but I dont think the paper size of the CPD cert will matter). Hope that helps. :)

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  11. Hello. Ask ko lang if makukuha na din agad ang renewed license sa date ng appoi ntment? Thank you

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    Replies
    1. Hi! Yes, nakuha ko sya agad that day. Around 30 mins lang ako naghintay after ko nasubmit ang docs. Piniprint dn nila sa loob ang PIC kaya andyan na agad. Maaga dn ako pumunta e. Ako una sa line hahahaha so better, early na dn talaga pumunta, if possible.

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    2. Thank you for amswering. Even in robinson malls ba makukuha din id if dun nag paappointment? Thank you :)

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    3. Welcome! Sa Robinsons Galleria ako nagrenew. Nakuha ko naman agad. Sana same sila ng process sa ibang malls hehehe hopefully. :)

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  12. hello need pa ba ipakita ang lumang prc id sa date ng scheduled meeting?

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    Replies
    1. Hi Cesar. :) Hindi na ni-require nung nagprocess ako. Eto lang pinakita ko:
      a. CPD Certifications, if applicable. If it is your company that provided the certificates, make sure to take note of the CPD Provider Accreditation No.

      b. Photocopy of the above certificates.
      c. Printout of the PIC Renewal Form from Step 9
      If ever d mo mapresent ang old ID mo, make sure nalang to bring other govt IDs baka kasi hingin for identification.

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  13. hello, my brother who is in another province applied online for his PIC but asked me to pay it at the bayad center which i did.and authorized me to get his PIC on april 30th.sent me his authorization letter thru snail mail earlier but for the claim stub and renewal form i printed it(he gave me his account and password). the question is can i claim his PIC without his signature on the renewal form?

    ReplyDelete
    Replies
    1. Hi. I don't think you can claim the PIC without your brother's signature. I am really not sure though but I think the professional's signature is needed in the requirements. You can try though since you already have set an appointment but I have not read or heard that they allowed it :( . If only your brother can print the PIC in the province and affix his signature then send the signed copy to you. April 30 is 3 days away. I hope everything will be fixed by then or the PRC staff will allow you. :)

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  14. Hi! I just need some clarifications. If nag sign ng undertaking, next renewal ng license kailangan ba mag present ng 240 cpd units? i mean (120 units for undertaking + 120 units for renewal)

    ReplyDelete
    Replies
    1. Hello! :) Yes, need mo pa rin ipresent ang needed CPD units that should have been presented without the undertaking. Thus, if 120 units needed mo sana for this year's renewal pero nag-avail ka ng undertaking, need mo un iadd up sa needed points for the next renewal cycle (after 3 years). So yes, 120+120= 240. Hopefully by that time may changes na sa CPD law.

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  15. Hi mam can i avail the undertaking for the renewal of my PIC as a real estate broker? Thank you

    ReplyDelete
    Replies
    1. Hello. I don't think real estate practitioners can avail of the undertaking based on what I have read here:
      https://s3-ap-southeast-1.amazonaws.com/leris/pic.pdf
      See the NOTES portion

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  16. Hi, question. what if Jan2018 expire ng license then nagearly renew ka. meaning yung expiration ng license mo mababago dn?if 6months bago yung expire ng license mo.nagrenew ka na. so instead na 2022 ang expire magiging 2021?thanks ��

    ReplyDelete
    Replies
    1. Hello, d ko masyado gets ang question pero eto take ko:
      Based sa experience ko, Birth day ko pa rin naging basis. Like nagrenew ako ng Feb 23 2018, ung expiration nun is Feb 15 2021 kasi Feb 15 bday ko. I hope that helps.

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  17. Good am. halimbawa sa next 2 weeks pa yung schedule ng appointment ko sa online. pede naba akong lets say sa kinabukasan puntahan yung prc para ma claim na yung renewed i.d?
    yung parang sa nbi lang.

    ReplyDelete
    Replies
    1. Hi Edrian,

      Based on my experience, sa appointment day nila pini-print ang ID (if I am not mistaken). Nung nagprocess ako, ilang minutes lang nabigay na nila ung ID. So during processing, need nila ung hard copies nung mismong application at supporting docs like for the CPD units. Not sure if pwede mo makuha ang ID before the appointment day e.

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  18. Hi Mam...thank you for sharing your experience..
    Would like to ask lang po..my license will expire this Nov2018 and plan to renew it by October.. regarding CPD units..counted po ba yung 2016 seminars attended q? I earned 60 CPD units in 2016, 20 CPD units in 2017 and 20 CPD in 2018. Is it already sufficient for the 100 CPD units required? Thank you very much Ma'am.

    ReplyDelete
    Replies
    1. Hello Thea. You are welcome! It is my pleasure to share and help others too.

      I would presume na CPA license dn i-renew mo. Based dun sa FAQs ng PRC, meron table dun indicating that 'Required Minimum Units Earned from the Previous
      Year(s) for License Renewal' for 2018 is 20 units earned from the immediately preceding year. D ko lang sure pero parang ung counted is ung sa 2017 lang.

      Ang ginawa ko, humingi ako ng certificates ng units na na-earn from the CPD trainer/provider, then prinesent ko lang. You can also do that, include mo lang ang 2016 then ung PRC staff na magdecide if pwede pa ba iconsider. If may kulang, bawi nalang sa next cycle and you can take the undertaking dn.

      I hope that helps. :)
      https://www.prc.gov.ph/uploaded/documents/CPD%20FAQs%201418.pdf,

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    2. Thank you Ma'am. I'll be presenting na lang din yung 2016 CPD ko..sana tanggapin. And one more question po pla..in renewing online..ang ilalagay po na info dun is yung nsa old PRC id po right? how about if I will be changing my status and surname as well, is online application applicable to me? If you have knowledge lang po.. thanks a lot Ma'am.

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    3. You are welcome!

      For changing family name and status, wala akong makitang way na pwede sya online e. Baka need sya talaga sa office iprocess. Mas OK if tawagan mo lang muna ang office though may blogs akong nakita na may info regarding dyan pero need talaga punta dun sa office para mag-bayad sa cashier:
      https://dumaguete.com/prc-office-dumaguete-city/prc-requirements-procedures-name-change-marriage/

      https://www.teacherph.com/prc-petition-form-for-change-of-registered-name-due-to-marriage/

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  19. Hi po ma'am, LPT po ako, ang expiration po kasi ng License ko ay February 2019, tanong ko lang po kung pwede na po ba ako mag early renewal before december para po maavail ko ang "undertaking"? Thank u po🙂

    ReplyDelete
    Replies
    1. Hello :) LPT as in Licensed Professional Teacher noh? Nice!

      Yes, pwede ka mag-early renew as long as it is less than a year before the expiration date. Pwede ka na magprocess this month or November. May narinig ako na i-abolish ang CPD law pero wala pa kasi final say so mas OK na iprocess mo lang ahead at avail lang sa undertaking.

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    2. Thank you po ma'am 🙂

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  20. Hi, di po ba pwede yung sa graduate studies?Ganito pa ang situation, ang license ay narenew ng 2017 at ma-eexpire yun ng 2020...then naggraduate po nung sa master's degree ay 2016 pero di pa man po nagagamit yung points para sa graduate studies kasi di pa required ng CPD points nung nagrenew..pwede po kaya magamit yun kahit 2016 pa nggraduate?

    ReplyDelete
    Replies
    1. Hi Joan. I am not sure if kaya pa i-paconsider since what based sa nabasa ko, within specific period lang pwede. Like sa link na to: https://www.prc.gov.ph/uploaded/documents/CPD%20FAQs%201418.pdf

      For CPA, 20 units earned from the immediately preceding year. Pero kung ako, I will still present ung proof sa graudate studies kasi sayang naman. Baka iconsider pa nila na maging part ng points mo. Go lang, ipresent mo lang during renewal processing.

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  21. thank you po sa information and advice...God bless you po..

    ReplyDelete
  22. Hi Ma'am kailangan din po ba yung affidavit of undertaking para sa mga wala pang cpd units? Thank you!

    ReplyDelete
    Replies
    1. Hello! Yes, based sa announcement nila recently, nagextend sila til end of 2019 for the undertaking to be available instead na Dec 2018 lang. D kasi pwede magrenew if walang CPD units. So if wala pa, avail lang muna ng undertaking.

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